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Board of Directors
Starts: October 7, 2024
Finishes: January 31, 2025
Available to Members only
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Address: -1 United States of America
Available Slots
Date: 1/31/2025
Time: 12:00 AM - 11:45 PM
Board of Directors-open until filled
The VBCCO has two new Board of Directors positions just created with the latest bylaws changes and one Board opening December 31, 2024. Come and help us educate the citizens of Virginia Beach in local government.
Required: 3
Assigned: 0
Description:
The VBCCO has created two new Board of Directors positions with the most recent bylaws changes. The following is an outline of the expectations of a Board member. Please contact us if you wish to help our organization.
VBCCO Board of Directors Member Job Description
Position Title: Board of Directors Member
Governing Role: Serves as a member of the VBCCO's governing body
Term: Two years (with the possibility of reappointment based on bylaws and performance evaluation)
Overview
The Board of Directors of the Virginia Beach Council of Civic Organizations (VBCCO) is the primary governing body of the organization. Board members hold collective authority and responsibility for ensuring that VBCCO fulfills its mission and remains an effective advocate for civic organizations throughout Virginia Beach. They provide strategic guidance, develop policies, and oversee the organization’s activities while ensuring alignment with its mission.
Key Responsibilities and Expectations
- Governance and Organizational Oversight
- Attend Meetings: Participate in all board meetings and relevant committee meetings. Board members are expected to attend at least 75% of meetings annually and prepare in advance by reviewing the agenda and relevant materials.
- Policy Adherence: Ensure all VBCCO activities and decisions are consistent with the bylaws, policies, and code of conduct. Members must be well-versed in these documents and advocate for adherence within the organization.
- Strategic Planning: Collaborate in the development, implementation, and review of VBCCO’s strategic plan. This includes setting measurable goals, identifying resources, and ensuring alignment with the VBCCO’s mission of empowering civic leaders and enhancing neighborhoods.
- Leadership and Ethical Decision-Making
- Ethical Standards: Uphold the highest ethical standards, as detailed in the VBCCO Code of Conduct. This includes acting with integrity, avoiding conflicts of interest, and disclosing any potential conflicts promptly.
- Decision-Making: Engage in discussions and votes on matters requiring board action. Decisions must prioritize the best interests of the VBCCO and its member organizations while considering diverse perspectives.
- Oversight of Officers: While the Board does not report to the President or Executive Committee, it holds the authority to oversee the actions and performance of these officers to ensure they align with VBCCO’s policies and objectives.
- Community Engagement and Representation
- Advocate for VBCCO’s Mission: Actively represent VBCCO at events, meetings, and other community activities. Board members are expected to advocate for and promote the organization’s initiatives and mission.
- Engage with Civic Organizations: Serve as a bridge between VBCCO and its member organizations, attending member events, addressing their concerns, and bringing important issues to the Board for discussion.
- Build and Maintain Relationships: Develop and sustain partnerships with city officials, civic leaders, and other organizations that align with VBCCO’s mission.
- Support and Development of Programs
- Committee Participation: Actively participate in or lead committees as assigned. Each board member is expected to contribute to at least one committee, such as Programs, Community Affairs, Communications, or Membership, to support organizational goals.
- Event Planning: Collaborate with committees to plan and execute VBCCO events, including General Membership meetings, educational forums, and community projects.
- Initiative Development: Contribute ideas for new programs or enhancements to existing ones, ensuring alignment with VBCCO’s mission. This may include researching best practices, sourcing speakers for events, or developing resources for member organizations.
- Accountability, Transparency, and Reporting
- Maintain Transparency: Board members must ensure that all decisions, communications, and actions are transparent and well-documented. Support open communication within VBCCO and among member organizations.
- Confidentiality: Maintain confidentiality regarding sensitive information discussed in board meetings or committees, ensuring that information is shared only with those who need to know.
- Monitoring and Compliance: Oversee compliance with legal, regulatory, and financial requirements affecting VBCCO, collaborating with the Treasurer and Secretary to ensure all obligations are met.
- Professional Development and Continuous Learning
- Stay Informed: Stay up-to-date on issues affecting neighborhoods and civic organizations in Virginia Beach, such as city policies, development plans, and community needs.
- Evaluation: Board members are open to performance evaluations by the Board itself, which may include self-assessments, peer feedback, and structured reviews to identify strengths and areas for growth.
Qualifications and Requirements
- Civic Involvement: Must be an active member in good standing of a VBCCO member civic organization.
- Commitment: Demonstrated dedication to civic engagement, community improvement, and the VBCCO’s mission.
- Communication Skills: Strong communication, collaboration, and interpersonal skills to engage effectively with diverse groups and stakeholders.
- Time Commitment: Willingness to commit approximately 5-10 hours per month for meetings, events, and responsibilities, with the understanding that some months may require more or less time depending on organizational needs.
Evaluation and Accountability
- Performance Review: The Board conducts annual performance reviews based on attendance, contribution to meetings and initiatives, and adherence to VBCCO policies and standards.
- Code of Conduct Compliance: Board members must sign and adhere to the VBCCO Code of Conduct, committing to ethical behavior, confidentiality, and integrity.
Programs and Events Committee
Starts: October 24, 2024
Finishes: December 31, 2030
23 Spots Left
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Address: -1 United States of America
Available Slots
Date: 12/31/2026
Time: 08:00 AM - 09:00 PM
Members with fundraising experience desired
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 09:00 PM
Members with event sponsorship experience desired
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 09:00 PM
Members with event planning experience desired
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 09:00 PM
Event Volunteer - contact me when you need help
Select this if you would prefer to not be on the Programs and Event Committee, but would like to signup in advance to help with events that will occur during the year.
Required: 20
Assigned: 0
Communications Committee
Starts: October 24, 2024
Finishes: December 31, 2034
4 Spots Left
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Address: -1 United States of America
Available Slots
Date: 12/31/2026
Time: 08:00 AM - 06:00 PM
Webmaster (website updates)
At the direction of the Communications Chair, using the Club Express website builder, add to, modify and update the www.vbcco.org website as directed.
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 06:00 PM
Marketing - Content Creation
At the direction of the Communications Chair, create content for various platforms used by the vbcco to communicate.
i. Event webpages
ii. Descriptive language ad copy for Social media
iii. Content for brochures and other Sales material
iv. Press Releases
v. Events ad copy
vi. Tri-fold brochure ad copy
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 06:00 PM
Marketing - Digital and Social Media
At the direction of the Communications Chair,
i. Maintain Social Media presence
1. Facebook Ads
ii. Maintain Email campaigns
Required: 1
Assigned: 0
Date: 12/31/2026
Time: 08:00 AM - 06:00 PM
Marketing - Direct Response (Postal Mail)
At the direction of the Communications Chair,
i. USPS Mailing list
ii. Printed media US Mail campaigns
Required: 1
Assigned: 0
Description:
Managing and enhancing our public presence and ensuring effective communications with members and the broader community.
Membership Committee
Starts: October 24, 2024
Finishes: December 31, 2034
Full
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Address: -1 United States of America
Community Affairs Committee
Starts: October 24, 2024
Finishes: December 31, 2034
2 Spots Left
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Address: -1 United States of America
Available Slots
Date: 12/31/2034
Time: 08:00 AM - 06:00 PM
Community Affairs Committee Member
At the direction of the Chair,
• Act as the liaison between the civic organization and local community members, ensuring that concerns and needs are communicated.
• Monitor and report on community developments, legislation, or policy changes that may impact the neighborhood.
• Organize forums or meetings to discuss community concerns, including inviting speakers from local government or agencies.
Required: 2
Assigned: 0
Description:
To inform and educate Virginia Beach citizens about important events afffecting their communities.
Best Practices Committee
Starts: October 24, 2024
Finishes: December 31, 2034
2 Spots Left
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Address: -1 United States of America
Available Slots
Date: 12/31/2034
Time: 08:00 AM - 06:00 PM
Best Practices Committee Member
At the direction of the Chair,
The Best Practices Committee is responsible for identifying and recommending policies, procedures, and operational improvements to enhance the efficiency and effectiveness of civic organizations.
Required: 2
Assigned: 0
Description:
Develop and promote best proactices from member organizations and providing mentorship to civic member and start up organizations.
Bylaws Committee
Starts: October 24, 2024
Finishes: December 31, 2034
2 Spots Left
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Address: -1 United States of America
Available Slots
Date: 12/31/2034
Time: 08:00 AM - 06:00 PM
ByLaws Committee Member
1. Reviewing and Revising Bylaws: The committee regularly reviews the existing bylaws to ensure they align with the organization's mission, goals, and current practices. They suggest amendments when necessary to maintain relevance and compliance with state and federal laws.
2. Proposing Amendments: When revisions are needed, the Bylaws Committee drafts proposed amendments, ensuring that changes are clear, practical, and legally sound. These amendments are presented to the Board of Directors and the general membership for discussion and approval.
3. Facilitating Member Input: The committee gathers and considers input from VBCCO members regarding potential bylaw changes. This may include organizing special meetings or forums for members to discuss bylaw issues.
4. Ensuring Compliance: The Bylaws Committee monitors compliance with the bylaws and ensures that the organization operates within its established framework. This may involve advising officers and board members on bylaw interpr
Required: 2
Assigned: 0
Description:
This committee ensures bylaws remain relavant, effective, anbd reflective of the VBCCO mission and values.